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Oops, meant to send to all....<br>
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<th align="RIGHT" nowrap="nowrap" valign="BASELINE">Subject: </th>
<td>Re: VCF West 2025 Exhibitor/Vendor/Sponsor Instructions</td>
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<th align="RIGHT" nowrap="nowrap" valign="BASELINE">Date: </th>
<td>Tue, 15 Jul 2025 07:15:37 -0700</td>
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<th align="RIGHT" nowrap="nowrap" valign="BASELINE">From: </th>
<td>Neil Waldhauer <a class="moz-txt-link-rfc2396E" href="mailto:neil@blondeguy.com"><neil@blondeguy.com></a></td>
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<th align="RIGHT" nowrap="nowrap" valign="BASELINE">To: </th>
<td>David Oakford <a class="moz-txt-link-rfc2396E" href="mailto:david@oakford.org"><david@oakford.org></a></td>
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<div class="moz-cite-prefix">Matt -- what time would work for you?
I'm better for 5 or 6 PM PDT. Otherwise e-mail doesn't require us
to all be free at the same time. (and for me to be next to my only
computer with a camera)<br>
<br>
Neil<br>
<br>
On 07/15/25 06:50 am, David Oakford wrote:<br>
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<div style="font-family: Aptos, Aptos_MSFontService,
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12pt;" dir="auto"> Maybe you, Matt and I could have a zoom after
working hours out west?</div>
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<div id="ms-outlook-mobile-signature" dir="auto"
style="font-family: Aptos, Aptos_MSFontService, -apple-system,
Roboto, Arial, Helvetica, sans-serif; font-size: 12pt;">
<div dir="auto">David Oakford</div>
<div dir="auto"><a moz-do-not-send="true"
class="moz-txt-link-abbreviated"
href="mailto:david@oakford.org">david@oakford.org</a></div>
<div dir="auto">+1 212.865.0168</div>
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<div id="divRplyFwdMsg" dir="ltr"><font style="font-size:11pt"
color="#000000" face="Calibri, sans-serif"><b>From:</b> Neil
Waldhauer <a moz-do-not-send="true"
class="moz-txt-link-rfc2396E"
href="mailto:neil@blondeguy.com"><neil@blondeguy.com></a><br>
<b>Sent:</b> Tuesday, July 15, 2025 9:44:00 AM<br>
<b>To:</b> BayWarp <a moz-do-not-send="true"
class="moz-txt-link-rfc2396E"
href="mailto:members@baywarp.org"><members@baywarp.org></a>;
David Oakford <a moz-do-not-send="true"
class="moz-txt-link-rfc2396E"
href="mailto:david@oakford.org"><david@oakford.org></a>;
Matt Nawrocki <a moz-do-not-send="true"
class="moz-txt-link-rfc2396E" href="mailto:matt@nawrocki.me"><matt@nawrocki.me></a><br>
<b>Subject:</b> Fwd: VCF West 2025 Exhibitor/Vendor/Sponsor
Instructions</font>
<div> </div>
</div>
<div style="background-color:#FFFFFF">I got this set of
instructions from VCF, West. Perhaps you all got it too.<br>
We'll discuss at noon and I'll summarize in an e-mail to Matt.<br>
<br>
Neil<br>
<br>
<br>
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<th align="RIGHT" nowrap="nowrap" valign="BASELINE">Subject:
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<td>VCF West 2025 Exhibitor/Vendor/Sponsor Instructions</td>
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<th align="RIGHT" nowrap="nowrap" valign="BASELINE">Date:
</th>
<td>Fri, 11 Jul 2025 23:34:12 -0700</td>
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<th align="RIGHT" nowrap="nowrap" valign="BASELINE">From:
</th>
<td><a moz-do-not-send="true"
class="x_moz-txt-link-abbreviated"
href="mailto:zachary.hardesty@vcfed.org">zachary.hardesty@vcfed.org</a></td>
</tr>
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<th align="RIGHT" nowrap="nowrap" valign="BASELINE">CC: </th>
<td><a moz-do-not-send="true"
class="x_moz-txt-link-abbreviated"
href="mailto:zachary.hardesty@vcfed.org">zachary.hardesty@vcfed.org</a>,
'Erik Klein' <a moz-do-not-send="true"
class="x_moz-txt-link-rfc2396E"
href="mailto:erik@erikklein.com"><erik@erikklein.com></a>,
<a moz-do-not-send="true"
class="x_moz-txt-link-abbreviated"
href="mailto:vcfwest@vcfed.org">vcfwest@vcfed.org</a></td>
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<p class="x_MsoNormal">Hello folks,</p>
<p class="x_MsoNormal"> </p>
<p class="x_MsoNormal">VCF West is just three weeks away! </p>
<p class="x_MsoNormal"> </p>
<p class="x_MsoNormal">I'm excited for what is going to be our
biggest and best show ever! I’m new to saying this and I
hope I get to keep saying it! :)</p>
<p class="x_MsoNormal"> </p>
<p class="x_MsoNormal">As usual we're using the Hahn
Auditorium for talks so we've got exhibits spread out pretty
much everywhere else. In addition, we now have a second
location for talks downstairs!</p>
<p class="x_MsoNormal"> </p>
<p class="x_MsoNormal">Attached are the exhibitor layout maps.
We have so many exhibitors this year that you’ll need to go
<a moz-do-not-send="true"
href="https://vcfed.org/events/vintage-computer-festival-west/vcf-west-exhibits/">here</a>
to find your exhibit number. Please review these and let me
know if you have any questions, comments, or concerns.
We've tried to put people next to others where they've asked
and tried to address noise concerns where they were
mentioned. If I got any of that wrong, please let me know
ASAP. We're bigger than ever and this configuration is very
tight so, please, only request changes that are absolutely
necessary. I'll do my best, but no promises. If there are
any urgent and unanticipated issues with locations we can
work them out during load-in on Thursday.</p>
<p class="x_MsoNormal"> </p>
<p class="x_MsoNormal">A few notes, responses to questions,
etc.</p>
<ol start="1" style="margin-top:0in" type="1">
<li class="x_MsoNormal" style="">Exhibitors do <b>not</b> need
to pay for admission. This includes anyone helping to run
your booth - within reason, please. Just check in as an
exhibitor when you load in.</li>
<li class="x_MsoNormal" style=""><b>Vendors and sponsors</b>
please check in with us, the same as above applies. You’re
on the exhibitor maps as well.</li>
<li class="x_MsoNormal" style="">Please try to load in on <b>Thursday</b> if
at all possible. Load-in starts at 12:00 noon, but you
are welcome to show up a bit earlier. Just be warned that
I may have to put you to work since I'm not guaranteed to
have finished setting up tables, tablecloths, etc. If
you're loading in on Friday morning please get there early
enough to be sure you're done and ready for guests
at 10:00 AM. Pretty please.</li>
<li class="x_MsoNormal" style="">Load-out starts <b>no
earlier </b>than 5:00 on Saturday. Please do NOT start
packing up early, even if the crowd is light (except if
you have made special arrangements with me earlier!) That
said, we have to be clear by 9:00 PM on Saturday. <b>This
includes consignment sales and unsold items!</b></li>
<li class="x_MsoNormal" style="">ALL load-in and load out <b>MUST </b>go
through the loading dock and freight elevators. <b>DO NOT</b> bring
anything in or out through the main CHM entrance or the
back entrance near 1401. The CHM is open to the public
and that activity is a disturbance to CHM visitors.</li>
<li class="x_MsoNormal" style="">The CHM cafe
and, hopefully, at least a food truck or two will provide
food throughout the day.</li>
<li class="x_MsoNormal" style="">There will be a <b>VCF
After Dark </b>social event after the Festival closes
on Friday. This will take place in the front patio area of
the CHM. We will have a cash bar and food available for
purchase. Please consider attending this event and please
encourage others to do so!</li>
<li class="x_MsoNormal" style="">We are going to try to get
photographs and video of every exhibit through the course
of the weekend. You may want to work up a brief
description for the video folks. If you record any
portions of the show please share them with us! We'll
post a link for uploading pictures and videos.</li>
<li class="x_MsoNormal" style="">The <b>Consignment</b> process
for this year is basically the same as last year. We've
invested in a Point of Sale system that will make
consignment run smoother, but it only works if you
prepare in advance. Please see the instructions at <b><a
moz-do-not-send="true" class="moz-txt-link-freetext"
href="https://vcfed.org/events/vintage-computer-festival-west/vcf-west-consignment/"><a class="moz-txt-link-freetext" href="https://vcfed.org/events/vintage-computer-festival-west/vcf-west-consignment/">https://vcfed.org/events/vintage-computer-festival-west/vcf-west-consignment/</a></a> </b>The
short version is that you need to set up an account with
an online app that you can list and maintain your sales
items on.</li>
<li class="x_MsoNormal" style="">Consignment sales will not
start until an hour after the show opens on both days.
That first hour will be reserved for load-in, check-in,
troubleshooting and so on. I know y'all like to horse
trade before the show even opens, but the Consignment
register won't be available until after that hour.</li>
<li class="x_MsoNormal" style="">Like last year, the two
classrooms and the space beyond those is now reserved for
consignment. The rooms next to Hahn near the freight
elevator will not be in use. We will have a couple of
"reserved" consignment sales so please make sure
you're loading into the public spaces unless you are a
part of one of those.</li>
<li class="x_MsoNormal" style=""><b>Please, please, please
spread the word! </b> @vcfederation on Twitter and
Instagram. @Vintage Computer Federation on Facebook,
#vcfwest and whatever you think will work. Tell your
friends. Tell your family. Put up posters at your work.
Post to your office info boards. Whatever you can do!</li>
<li class="x_MsoNormal" style="">Also, please <b>forward
this email </b>to your co-exhibitors, etc.</li>
<li class="x_MsoNormal" style="">Don't forget to bring power
strips, extension cords, tools and whatever other supplies
you'll need. This includes carts and hand-trucks; to
share, if possible.</li>
<li class="x_MsoNormal" style="">Note that we cannot
guarantee wall space for your booth and if you do have a
nearby wall you can't hang anything that might mar
it in any way... easels, stand-up displays and the like
are usually going to be better options.</li>
<li class="x_MsoNormal" style="">For the exhibits in the
gallery area, those aren't necessarily accurate table
placements. I'm still not sure exactly what that area
looks like, but we'll make it work.</li>
<li class="x_MsoNormal" style="">We have a <b>Hotel Block<i> </i></b>this
year. If you are staying in a hotel and are not in our
reserved hotel please consider switching hotels to help us
meet our minimum.</li>
<li class="x_MsoNormal" style="">We are doing a new event
for kids this year - a passport/scavenger hunt exercise
where the kids will follow clues and get stickers from
different booths. We need 24 volunteers to participate.
Your exhibit's job will be to put a sticker in the kids
books in your allotted spot. <b>Please let me know if you
are willing to participate.</b></li>
</ol>
<p class="x_MsoNormal"> </p>
<p class="x_MsoNormal">If you have any additional questions,
comments, concerns, etc. please don't hesitate to ask.</p>
<p class="x_MsoNormal"> </p>
<p class="x_MsoNormal">Again, exhibitor numbers are at <a
moz-do-not-send="true" class="moz-txt-link-freetext"
href="https://vcfed.org/events/vintage-computer-festival-west/vcf-west-exhibits/"><a class="moz-txt-link-freetext" href="https://vcfed.org/events/vintage-computer-festival-west/vcf-west-exhibits/">https://vcfed.org/events/vintage-computer-festival-west/vcf-west-exhibits/</a></a>
and you can also find the maps here <a
moz-do-not-send="true"
href="https://vcfed.org/events/vintage-computer-festival-west/vcf-west-2025-layout/"><a class="moz-txt-link-freetext" href="https://vcfed.org/events/vintage-computer-festival-west/vcf-west-2025-layout/">https://vcfed.org/events/vintage-computer-festival-west/vcf-west-2025-layout/</a></a></p>
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<pre class="moz-signature" cols="72">--
Neil Waldhauer <a moz-do-not-send="true" class="moz-txt-link-abbreviated" href="mailto:neil@blondeguy.com">neil@blondeguy.com</a> <a moz-do-not-send="true" class="moz-txt-link-abbreviated" href="http://www.blondeguy.com">www.blondeguy.com</a>
Expert consulting for OS/2 Warp, ArcaOS and eComStation</pre>
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